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Terms & Conditions
Land & Cruise Services
Baggage: Due to changing airline regulations with regard to
Visa/Passports: Every participant on our tours must be in
Hotels: Twin- and/or Double-bedded, run-of-house rooms
checked baggage, we suggest that you check with the airlines
possession of a passport valid for at least six months AFTER
(unless specific room category is indicated) with private facili-
(both domestic and international) for the latest up-to-date bag-
date of return.
ties. Tour Operator reserves the right to substitute hotels of
gage allowance. Excess baggage charges are the sole responsi-
All passengers must be in possession of visas for India,
similar category. Standard checkout time from hotels is 12:00
bility of the passenger. Touring vehicles allow for one standard
Nepal, Dubai, Oman & Bhutan. Nationals of countries other
Noon. Guests checking out later are charged a full night’s rate.
size suitcase plus one carry-on per person. Baggage insurance
than the U.S.A. must check with the respective consulates of
Standard check-in time is 2:00pm.
is highly recommended, as we cannot be held responsible for
the countries they are planning to visit for the necessary visa
Tours & Transfers
lost or damaged luggage or personal items. Only 1 suitcase
per person plus a carry-on bag is permitted on all tours.
requirements. In order to simplify the issuance of visas,
Sightseeing: By comfortable car, minibus or motor coach
Booking Procedures
OFPT will provide a visa information kit, utilizing a visa
including the services of English speaking guides. Groups of
service company that your travel agent may contact directly.
minimum 15 air and land paying passengers, traveling on the
Deposits: All Tours & Cruise/Train Programs:
All fees for visas are not included in the cost of your tour
same itinerary, will be escorted by an OFPT Tour Manager
A deposit of $350 per person together with optional insurance
and must be paid directly to the visa service company.
throughout their tour. On tours that are “guaranteed,” if the
(see page 38) must be received within 10 days of booking
The Tour Operator is not responsible for the refusal of
group size falls below 15 participants, tour will be locally hosted
date. The balance is due not later than 60 days prior to
visas by Consular offices and normal cancellation charges
in each city. Please Note: Tours that are “guaranteed” may, dur-
departure. Late payments may result in higher airfares and
will apply.
ing certain seasons, operate with fewer passengers than what
additional charges. Photocopies of valid passport must be
would normally constitute a “group.” While many passengers
sent with deposit. During heavily booked periods, suppliers
Health Requirements
consider this a definite advantage, there are others who do
may require additional or full payment in advance of the
Currently, none of the countries included in our itineraries
prefer to travel in larger groups. We will be happy to advise
normal due date in order to guarantee materialization of the
require a certification of vaccination if originating from North
you of the approximate number of passengers booked on your
rooms/cabins. Cancellation and/or penalty conditions may
America. However, as this is subject to change, please contact
tour, if you contact us 30 days in advance of your departure.
also be revised at such time. You will be individually advised
the Center for Disease Control at (404) 639-3534, or their
However, please bear in mind that often the passenger count
should such circumstances arise which is beyond our control.
website at www.cdc.gov/travel.
may fluctuate up until arrival date in each destination.
Important: Reservations are not considered firm until
Passengers with Special Needs: Tour programs listed in this
Sequence of Tour Programs: During periods of conven-
deposit is received or they will be automatically cancelled.
brochure require participants to be in stable and good
tions, congresses, holidays, special events and any unforeseen
Travel documents will be sent 2 weeks prior to departure.
physical and mental health, confident in their ability to under-
circumstances, the Tour Operator may have to make last
Late payments may necessitate overnight delivery of documents,
take all activities on the tour chosen, in order to thoroughly
minute changes (subsequent to issuance of “final itinerary”)
an expense that must be borne by the passenger.
enjoy the travel experience. Due to safety issues, it is requested
in the sequence of the tour. Tours that operate during holiday
Credit Card Payments: Major credit cards (Visa, MasterCard,
that physical disabilities of any kind be advised at time of
periods may necessitate changes in hotels and sightseeing.
Discover Card [most tours] and American Express) are accept-
reservation. It is understood that passengers requiring special
As museum and monument closing schedules change, other
ed for all programs. Credit card charges will not be processed
attention or treatment will be traveling with a companion.
visits may be substituted.
without a signed authorization form and credit card copy.
As most tours visit areas with high temperatures during several
Transfers and Porterage: Transfers to/from airports,
Change Fee: Subsequent to initial reservation, a $25 change
months of the traveling season and often involve walking on
hotels, trains/ports are included as specified in the published
fee will be imposed, per booking for each revision. Once final
unleveled terrain, wheelchair participants or those with physical
itinerary, provided passengers’ days of arrival and departure
documents have been issued, a $50 processing fee will apply
limitations would not benefit from these programs due to the
coincide with their published tours. Alterations to the itineraries
per booking.
special pace required to complete the activities set for each
are subject to supplements for private taxi services, or airport
Cancellation Penalties
day. Our travel experts will be very helpful in determining
shuttle bus transportation. Due to government and international
Per Person, Prior to Departure
alternative travel arrangements by Private Car suitable to your
regulations, porters may not be allowed inside the customs and
special needs. A traveling companion is always required for
security areas of the airport.
ALL TOURS (Except “Elite Travel Collection”)
wheelchair passengers in private cars. A supplement for wheel-
Deviations: Any deviations (when possible) from the
Up To 46 Days................$75
21–7 Days......................$650
chair rental applies. Guide in Private car will not be able to
scheduled tours are subject to additional surcharges.
45–40 Days..................$250
6–2 Days ........................75%
handle the wheelchair during the tour, except with the loading
General Air Information
39–22 Days..................$350
1 Day to “No-Show” ......100%
and unloading into the vehicle.
Air Transportation: Orient Flexi-Pax Tours will provide air
(Percentage penalties based on tour price)
On all Orient Flexi-Pax Tour programs, we reserve
transportation in conjunction with all land tours, based on the
ELITE TRAVEL COLLECTION
the right to terminate the tour of any persons who we find
lowest applicable airfares on all IATA and participating carriers,
are disruptive to the rest of the participants or to the
Up to 121 Days ......$150.00
120-90 Days ..................15%
subject to the rules and regulations of the class, fare and service
smooth operation of the tour.
89-60 Days ..................35%
59-22 Days ....................50%
of the individual airline. Tours that are published inclusive of
Our Prices Do Not Include
21 Days or Less ..........100%
air utilize contracted net fares in effect at time of printing
Tips: Tipping information will be outlined in our final
(Aug 2009) and are subject to change. Any additional fuel
(Percentage penalties based on tour price for your customized
documents.
surcharge by airlines must be borne by the passengers. Due
itinerary)
Airport Taxes, Customs & Immigration Fees are not included.
to these special contracted net agreements, supplements or
Additional penalties and/or deposit specific deposit
credits for air deviations may not be equal to published airfare
Passports, visas, travel insurance, beverages, after-dinner
requirements may be imposed by hotels during Christmas,
differentials. “Land Only” is available. Should airline schedule
coffees and teas and all other items of a personal nature are
New Year period and other periods of high demand.
changes result in a necessity to alter the land arrangements,
not included.
We recommend the purchase of Trip Cancellation
any additional expenses must be borne by the passenger.
Insurance: We recommend that you purchase comprehensive
Insurance to cover Cancellation Fees.
Domestic Transportation: Some arrangements for domestic
travel insurance before departure. Neither Orient Flexi-Pax
air, railroad or boat transportation are made by the ground
Unused Services: Once travel has commenced, no refunds
Tours nor your travel agent is responsible for luggage loss or
operator and may necessitate last minute changes for reasons
will be made for any unused services on any tour. Should a
damage, accidents en route, or ill health which may require
beyond our control. Airline tickets for domestic flights along
medical emergency interrupt your tour, any refund secured on
you to miss part of your trip or your return to the U.S. with
with final flight schedules will be given to passengers locally by
your behalf will be subject to a $45 processing fee in addition
the group. Please see travel insurance section on page 38.
our ground operator.
to any applicable charges imposed by the suppliers. Refund
Note: The Travel Protection Plan may not be purchased
requests in such cases must be approved, documented and
after final payment is made. Insurance premiums are
Air Ticket Re-issuance: Any changes to an air reservation
submitted not later than 30 days after trip returns.
non-refundable.
resulting in the re-issue of airline tickets will be subject to a
minimum of $300 re-issuance fee, plus special delivery charges.
Airport Taxes: Most foreign airports impose an embarkation
or departure tax which cannot be prepaid and is not included
in our rates. This tax, when applicable, is payable in U.S. Dollars
or local currency upon flight check.
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www.orientflexipax.com
Orient Flexi-Pax Tours ᭱ (800) 545-5540